AI that answers every enquiry before your competitor picks up the phone.
In short
What is AI automation for real estate agents?
- 30
- Average enquiry response
- 24
- Always-on lead response
- 40
- More appraisals booked
- 3
- To first automation live
The first agent to reply usually gets the listing.
Leads from realestate.com.au and Domain go cold within minutes, and a vendor who submits three appraisal requests will almost always go with whoever calls back first. Manual reply queues, missed calls during an open home and appraisal follow ups that slip a week are the reason listings walk to a competitor.
- Enquiries are acknowledged and answered within seconds, any hour, any day
- Buyers and vendors are qualified while the enquiry is still warm
- Appraisal follow ups run on a schedule so none are left to memory
While you are at an open home, your AI is already replying to the next three enquiries.
No enquiry waits for you to finish a walkthrough, drive back to the office or check your phone between appointments. Every buyer, vendor and appraisal request gets an instant, on-brand reply the moment it lands, then routes to the right agent with full context attached.
Everything an agency needs to never miss a lead or a listing.
Instant lead response
Every enquiry gets an auto reply within seconds, then a short qualification on buying, selling or renting, budget, suburb and finance status before it is routed to the right agent.
Appraisal engine
Past appraisal contacts are nurtured automatically with anniversary check-ins and market update touchpoints timed to win the listing when the vendor is ready to sell.
Buyer matching and open home follow up
Automated SMS and email after every open home, with feedback collected from attendees and rolled up into a clean report for your vendor updates.
AI receptionist for the office
Calls and DMs across your website, Facebook and Instagram are answered around the clock, so no enquiry hits voicemail while your team is with a client.
CRM integration
Built to sync with Agentbox, VaultRE, Rex, Eagle or Pipedrive, so every lead, note and appraisal status lands where your team already works.
Compliance-aware scripting
Every script is written to be honest, AU-generic and compliant, with no discriminatory language or promises we cannot back, and reviewed with you before launch.
Built end to end, then tuned every month.
We do not hand you a template chatbot and disappear. Vikilinks builds the automation, integrates it with your CRM, trains it on your own scripts and keeps improving it as your listings and leads change.
-
01
Audit and script mapping
We review your enquiry volume, current scripts and CRM setup, then map exactly what should be automated first.
-
02
Build and integrate
We build the response, appraisal and receptionist workflows and connect them to your CRM and channels.
-
03
Train and launch
The AI is trained on your brand voice, suburb knowledge and scripts, tested, then launched in stages.
-
04
Monthly tuning and reporting
We review real conversations each month, refine responses and send a clear report on leads and appraisals won.
What AI automation costs for a real estate agency.
Every agency is scoped and quoted individually. These are indicative ranges to help you budget, confirmed exactly after a free demo.
Setup
From around $2,000
Covers script mapping, build, CRM integration and training on your first automated workflows.
Ongoing
From around $199 to $499 a month
Covers hosting, monthly tuning, reporting and support as your enquiry volume grows.
What could faster lead response be worth to your agency?
Move the sliders to see the extra leads and revenue a stronger search and AI presence could deliver.
Extra qualified leads / month
+
Extra revenue / month
$
Illustrative estimate. Actuals depend on market, budget and starting point.
Results we have engineered.
Real growth, measured against a baseline. Here is what compounding search, AEO and automation looks like for Australian businesses.
The challenge: Invisible for high-intent local searches, with new work arriving only through referrals.
- +312%
- Organic traffic
- #1
- For 40+ keywords
- 3.1x
- Qualified leads
The challenge: A strong offer that buyers simply never saw inside their AI research.
- Cited
- By ChatGPT & Perplexity
- +186%
- Branded search
- 2.4x
- Demo requests
The challenge: A slow storefront and manual workflows capping both traffic and team capacity.
- +248%
- Organic revenue
- 0.9s
- Largest paint (LCP)
- 15 hrs
- Saved weekly via automation
Results from individual client engagements, measured against each client's own baseline in Google Search Console and Google Analytics 4. Client names are withheld by agreement. Outcomes vary with market, competition, budget and starting point.
AI automation packages for real estate agencies
Pick the level that fits your agency. Every engagement is scoped and quoted after a free demo, with no lock-in and pricing indicative from around $2,000 setup plus $199 to $499 a month.
Lead Response
Solo agents who need every enquiry answered instantly.
- Instant enquiry auto reply
- Buying, selling and renting qualification
- Routing to the right agent
- Monthly reporting
Full Nurture
Agencies ready to win more listings from every enquiry.
- Everything in Lead Response
- Appraisal engine and anniversary nurture
- Open home follow up and feedback collection
- CRM integration
- Fortnightly reporting
Office Wide
Agencies with multiple agents wanting full coverage.
- Everything in Full Nurture
- AI receptionist for calls and DMs
- Multi agent routing rules
- Dedicated strategist
- Weekly reporting
We do not publish fixed prices. Every engagement is scoped and quoted to your goals after a free audit, with no lock-in.
Vikilinks vs a typical agency inbox
| Vikilinks | Typical agency | In-house DIY | |
|---|---|---|---|
| Enquiries answered within seconds, any hour | Yes | No | No |
| Appraisal follow up and anniversary nurture | Yes | Partial | No |
| Open home feedback collected automatically | Yes | No | No |
| Synced to Agentbox, VaultRE, Rex or your CRM | Yes | Partial | No |
| Compliance-aware, on-brand scripting | Yes | Partial | Partial |
| No lock-in contracts | Yes | Partial | Yes |
AI automation for real estate agents, answered
Indicative pricing starts from around $2,000 for setup, plus around $199 to $499 a month depending on how many channels, scripts and integrations are in scope. We confirm the exact figure after a free demo where we map your enquiry volume, CRM and the workflows you want automated. There is no lock-in, and pricing is always agreed before anything is built.
No. AI automation handles the repetitive first response, qualification and follow up work that eats into an agent or PA day, so your people spend their time on appraisals, negotiations and the relationships that actually win listings. Think of it as a tireless front desk that never lets an enquiry sit, while your team focuses on judgement calls only a person can make.
We integrate with Agentbox, VaultRE, Rex, Eagle and general CRMs such as Pipedrive, along with realestate.com.au and Domain enquiry feeds, SMS and email providers. If your platform has an API or webhook, we can usually connect it, and every lead, note and appraisal status flows straight back into the system your team already uses.
We write and train every script on your agency tone, local suburb knowledge and the questions your buyers and vendors actually ask, so replies read like a helpful team member rather than a generic bot. Handover to a human is always built in for anything sensitive, and you review and approve the scripts before anything goes live.
Client and vendor details are handled with the same care as any other part of your CRM, using secure connections, restricted access and Australian privacy principles as the baseline. We do not share data across clients, we document what is collected and why, and we configure retention and access settings with you during setup so you stay comfortable and compliant.
A focused instant response and appraisal follow up build usually goes live within two to three weeks. A full rollout across lead response, buyer matching, open home follow up and an AI receptionist for the office typically takes four to six weeks. We launch in stages so your busiest workflow is automated first and you see results early.
Ready to be the first agent to reply, every time?
Book a free demo and we will show you exactly how AI automation would handle your last week of enquiries and appraisal requests. No lock-in, no obligation.
Get your free AI Automation for Real Estate Agents proposal
What would you most like to automate?
Pick the closest fit. This shapes the plan we put together for you.
This field is required.
Your details are private and never shared. We reply within one business day.
Thank you!
Your enquiry is in. Our Australian team will review it and get back to you within one business day with a clear, tailored plan.